Last update: August 30, 2022.
The purpose of this AFFILIATE policy is to set forth and establish compliance with guidelines for ethical business conduct, including conducting business honestly, ethically and with integrity, complying with all laws, governmental rules and regulations that apply to our business, and dealing fairly with our customers, AFFILIATES, competitors and employees.
Applies to all AFFILIATES of INTEGRUM MAIL products and/or services.
The primary objective of this INTEGRUM MAIL Policy is that its service AFFILIATES and each of their employees, agents and subcontractors (AFFILIATE employees, agents and subcontractors are hereinafter collectively referred to as "Representatives") conduct their activities in accordance with all applicable laws, rules and regulations and the highest standards of ethical conduct. Our AFFILIATES are expected to demonstrate their commitment to this objective by reading the guidelines set forth below and complying with them.
This AFFILIATE POLICY (the "Policy") is designed to provide our AFFILIATES with general guidance regarding situations they may encounter as an AFFILIATE of services to INTEGRUM MAIL. If an AFFILIATE is faced with specific issues or questions regarding the interpretation or application of the Policy, they should consult their business partner at INTEGRUM MAIL.
As a service AFFILIATE of INTEGRUM MAIL and its customers, we remind you that you are a representative of INTEGRUM MAIL, and are expected to conduct your business with the highest standards of ethics and integrity.
As an INTEGRUM MAIL AFFILIATE, we ask that you carefully read this RESALE POLICY. This Policy has five principles of conduct:
It is your responsibility as an INTEGRUM MAIL AFFILIATE to come to a clear understanding of this AFFILIATE POLICY and to adhere to its provisions.
Your commitment to the principles outlined in the following pages is important to INTEGRUM MAIL and to the future success of your relationship with INTEGRUM MAIL. If you are in doubt about the application of any aspect of this RESALE POLICY, please consult your INTEGRUM MAIL business partner.
Confidential information
All VENDORS and their Representatives are expected to maintain the confidentiality of information entrusted to them by INTEGRUM MAIL or its customers. Confidential information includes all non-public information that, if improperly disclosed, could be of use to INTEGRUM MAIL's competitors, or harmful to INTEGRUM MAIL or its customers. Confidential information should only be collected if it is truly necessary to fulfill INTEGRUM MAIL's business objectives. Confidential information should never be used for personal gain. An AFFILIATE and/or its Representatives may be held personally liable for breach of any confidentiality obligations.
The confidentiality obligations of all AFFILIATES and their Representatives exist both during and after the term of any contractual relationship with INTEGRUM MAIL.
Examples of confidential information are financial or operating information, personnel information, pricing, customer lists and related information, trade secrets, information about works of authorship, projects, plans and proposals, and third party information that INTEGRUM MAIL is required to keep confidential. Personal information (for example, a person's first and last name in combination with a financial account number) is a type of confidential information.
Any questions regarding the confidentiality obligations of Vendors or their Representatives should be directed to your business partner at INTEGRUM MAIL.
Insider information
"Inside information" is information about INTEGRUM MAIL that is not known to the public and that a reasonable person would consider important in determining whether to buy, sell or hold INTEGRUM MAIL stock. Neither an AFFILIATE nor any of its Representatives may buy or sell INTEGRUM MAIL stock while in possession of inside information, nor may the spouse, children or other persons living in the household of such AFFILIATE or any of its Representatives. AFFILIATE and its Representatives must also refrain from disclosing Inside Information to such persons and other third parties, including the AFFILIATE's or its Representatives' spouse, children, other relatives and friends. All AFFILIATES and their Representatives should be aware that the laws prohibiting insider trading apply to an individual, regardless of whether the individual is an employee of INTEGRUM MAIL.
Protection and proper use of the company's assets
All AFFILIATES and their Representatives are obligated to protect and safeguard INTEGRUM MAIL's property and the property of INTEGRUM MAIL's customers. This applies to property and assets of all types, including equipment and supplies, as well as confidential information, including but not limited to proprietary business information.
Protecting the company's confidential information is especially important. Unauthorized use or disclosure of information relating to plans, strategies, costs or prices, or financial results could jeopardize the company's competitive position.
All AFFILIATES and their Representatives have the following responsibilities:
Any removable device containing INTEGRUM MAIL data should be stored in a locked cabinet when not in use.
If an AFFILIATE and/or their Representatives have INTEGRUM MAIL data on a laptop, memory stick or hard drive, the device must be encrypted.
Portable devices (such as cell phones, smart phones and music devices) can be used to view confidential information, but cannot be used to store confidential information.
If an AFFILIATE and/or its Representatives have INTEGRUM MAIL data in human readable form (paper, film, etc.), the AFFILIATE and/or its Representatives must store this information in a locked cabinet when not in use.
All information in human readable form must be destroyed when no longer needed, either with a cross-cut paper shredder, by burning the material, or by other appropriate method. All AFFILIATES and their Representatives must NEVER dispose of this material in a manner that leaves it in human readable form.
Information security maintenance
Confidential information is a valuable company asset and includes internal and external communication; digital information stored on laptops, handhelds, desktops, servers, backups and portable storage devices; and paper documents and verbal conversations.
All AFFILIATES and their Representatives must comply with all INTEGRUM MAIL security policies and procedures for the handling of assets and information systems in order to ensure that INTEGRUM MAIL complies with its legal obligations, protect INTEGRUM MAIL's reputation and protect INTEGRUM MAIL's investment in proprietary information. The confidentiality and integrity of data stored in all computer systems of VENDORS and their Representatives must be protected by access controls to ensure that only authorized persons have access.
In addition, all AFFILIATES and their Representatives must maintain appropriate security measures to protect personal information and confidential information in accordance with all applicable local, state and federal laws and regulations.
All documents and records containing confidential information, whether in electronic or paper format, must be marked as "confidential". All confidential information in electronic format must be encrypted before being transmitted or transported electronically or physically. Files containing personal information should be kept in a locked office, desk or cabinet when not in use.
Internet and e-mail usage
When using the Internet and Internet e-mail, all VENDORS and their Representatives shall take the following measures
Protect all computers with a firewall.
Have up-to-date antivirus software installed on all computers.
Perform a virus scan on all files sent to INTEGRUM MAIL. If an AFFILIATE and/or its Representatives suspect that a virus has infected files on a computer, the computer must be cleaned of all viruses before transmitting any files to INTEGRUM MAIL.
Avoid transmitting non-public customer information. If it is necessary to transmit non-public information, all SELLERS and their Representatives are obligated to take reasonable steps to ensure that the information is delivered to the appropriate person who is authorized to receive such information for its lawful use. All personal or confidential information in electronic format must be encrypted before being transmitted or transported electronically or physically.
Acquire and use PGP encryption software at all times when requested by INTEGRUM MAIL to encrypt emails and files.
Ensure that project work is not performed in unprotected environments, such as Internet cafes, and other places where computer terminals and files may be shared publicly.
Copyright and license agreements
It is INTEGRUM MAIL's policy to comply with all laws relating to intellectual property. All AFFILIATES and/or their Representatives shall not install or use unlicensed software in projects related to INTEGRUM MAIL.
Customer conduct policy
The AFFILIATE shall comply with INTEGRUM MAIL's conduct policy and customer policies.
Equal opportunities in the workplace
INTEGRUM MAIL is committed to a policy of equal employment opportunity in the countries in which it conducts business and expects its AFFILIATES and their Representatives to also comply with this commitment, even when such commitment appears inconsistent with local practice.
INTEGRUM MAIL's commitment to a policy of equal employment opportunity means that INTEGRUM MAIL will not tolerate discrimination or harassment by AFFILIATES or their Representatives against any AFFILIATE or INTEGRUM MAIL employee on the basis of race, color, religion, sex, sexual orientation, marital status, age, national origin, disability, veteran status or other factors unrelated to the conduct of the AFFILIATE's business. In addition, AFFILIATES and their Representatives shall not engage in or tolerate sexual advances, racial or religious slurs, actions, comments or any other workplace conduct that creates an intimidating or otherwise offensive environment.
Child labor
It is INTEGRUM MAIL's policy that child labor will not be used in the performance of any services. This means that INTEGRUM MAIL will not contract with any supplier or AFFILIATE that uses child labor or directly hires children for the performance of services, and all suppliers must agree that they will not use child labor or directly hire children for the performance of services. "Child" refers to any person under the age of 15 (or 14 where permitted by country law), or under the age for completing compulsory education, or under the minimum age for employment in the country, whichever is higher. The use of legitimate workplace apprenticeship programs that comply with all laws and regulations is supported. Workers under the age of 18 should not perform work that could endanger the health or safety of young workers.
Gifts and other payments
INTEGRUM MAIL employees may not give or accept any gift or payment to illegally or improperly influence business decisions. Accordingly, AFFILIATES and their Representatives may not give gifts of more than $100 U.S. dollars in connection with INTEGRUM MAIL business, as such gifts may affect or could appear intended to affect the judgment of the person receiving the gift.
Undue payments
Under no circumstances shall an AFFILIATE or its Representatives give or offer to an employee of INTEGRUM MAIL bribes, kickbacks or other improper payments of any kind, or gifts of money. This prohibition applies to dealings with current or potential customers, AFFILIATES, Representatives, consultants or any other party seeking to establish a business relationship with INTEGRUM MAIL.
Anti-money laundering
No AFFILIATE or its Representatives may engage in money laundering, which is the process of concealing funds that have been illegally obtained. No AFFILIATE or its Representatives may use their relationship with INTEGRUM MAIL to disguise or attempt to disguise the sources of illegally obtained funds. Transactions with Governments In doing business with governments and officials of any country, INTEGRUM MAIL is committed to acting with honesty and integrity and will comply with all applicable laws and regulations and expects its AFFILIATES and their Representatives to also comply with all such applicable laws and regulations.
No AFFILIATE or its Representatives may use funds or other assets of INTEGRUM MAIL or on behalf of INTEGRUM MAIL to make contributions or payments to political parties, whether foreign or domestic, political funds or organizations, candidates for public office, or government officials or employees. An AFFILIATE should consult its business partner at INTEGRUM MAIL whenever it is considering anything that might constitute a political contribution from INTEGRUM MAIL's funds or other assets or on behalf of INTEGRUM MAIL. An AFFILIATE and its Representatives may, of course, use their funds for political contributions as they wish, in compliance with applicable laws.
Antitrust and unfair competition
INTEGRUM MAIL will comply with the antitrust and unfair competition laws in all countries where it does business and expects its AFFILIATES and their Representatives to also comply with such laws.
INTEGRUM MAIL is committed to complying with the laws and regulations of the countries in which it conducts business and expects its AFFILIATES and their Representatives to comply with them as well, including U.S. laws that apply internationally, as well as this AFFILIATE POLICY, even when they appear inconsistent with local practice.
Compliance with this Policy by our AFFILIATES and their Representatives is of vital importance to INTEGRUM MAIL. Each AFFILIATE and each of its Representatives has the responsibility to promptly report any suspected or known violation of this Policy, including any violation of law. INTEGRUM MAIL will treat reported information confidentially, and will not tolerate any act of retaliation against you for making a good faith report of suspected violations.
Each AFFILIATE and each of its Representatives should raise any concerns about possible unethical business behavior with its business partner at INTEGRUM MAIL.
An individual shall not be held criminally or civilly liable under any federal or state trade secret law for the disclosure of a trade secret that is made in confidence to a federal, state, or local government official or an attorney solely to report or investigate an alleged violation of law. A person may not be held criminally or civilly liable under any federal or state trade secret law for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding if such filing is made under seal. An individual who files an employer retaliation lawsuit for reporting an alleged violation of law may disclose the trade secret to the individual's attorney and use the trade secret information in the court proceeding, if the individual files any document containing the trade secret under seal; and does not disclose the trade secret, except under court order.
If you have any questions or concerns about this policy, please contact us at
Phone: +52 1 55 2211-1607
E-mail: info@integrummail.com
Address: Av. Baja California # 245, Int. 501, Col. Hipódromo de la Condesa, C.P. 06170, Alcaldía Cuahutémoc, Mexico City. Mexico.
